Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. And it has the biggest risk for pitfalls. 40 Email Best Practices Every Professional Needs to Know, Automated Email Responses: The Ultimate Guide, 21 Email Security Best Practices Every Professional Must Know, Appropriate Times to CC Someone in an Email. Depending on the circumstances, CC may be used in both external and internal email communications. Defenders of the BCC (blind carbon copy) will point to appropriate examples. When in doubt, hit Reply and dont CC. If so, some addressees will not receive your message. Take the first step towards a better website. When you cc someone in an email can they see the whole thread? Does that sound a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling? Whether you put four email addresses in the To field or put one email address in the To field and three in the CC field, the four people will all receive the same email. The difference between the fields is that the primary recipient or any other recipient will not know that you BCCd someone on the email. cc is basically fyi. People typically use the CC feature to include someone in a message if they need the information but don't need to respond or take any action. But, in this case, those who receive the email will not be able to see everyone else who received it. If youre happy they see old emails, keep them CCing them in. Cc stands for Carbon Copy. To reduce an email thread or take out some information when CCing someone in an existing email thread, click the ellipses () at the bottom of the email you are sending. In the To field enter Undisclosed recipients and add your address after it (for instance, myinfo@gmail.com). Play it straight. However, there are some problems with this messaging style. CC (carbon copy) those who need to be aware of an issue. OK, so when to use CC in an email? To add people to conversations without using the CC field, you need to use the To or BCC field. Bcc, or blind carbon copy functions the same as Cc, with one difference: Bcc-ed addresses are hidden from all recipients. A tech writer with a passion for demystifying complex technology for the masses. GDPR: We use cookies to analyze and understand user behavior so we can improve our website. Gmail. This can be both an advantage and a disadvantage. In other words, weve all seen someone use bad email etiquette. Theyre active in the conversation. Lets first look at the definitions of Cc and Bcc. Only the sender can see everyone that was BCC'd. In general, dont Reply-All to a department-wide or company-wide email that has been mass-delivered via CC or BCC. The key is to ensure the email is relevant before CCing someone in. CC stands for "carbon copy," while BCC stands for "blind carbon copy.". Thank you! You could even put your own email address in the To field and include every other address in the BCC field, hiding everyones email address from each other. Why use both Emails and Push Notifications. The CC field stands for carbon copy; the BCC field stands for blind carbon copy. To send the same email separately to various users in Outlook follow the guide below. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. One concern stressed by those who email me is the unfortunate situation of having an email conversation with one party who then takes the liberty to Cc: others on their reply. Your contacts will not see each other! After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. Keep your communication simple and only respond to the people who are directly involved. There is no way to do it. Posted on Jul 17, 2015 4:17 PM. If you see a CC attached, delete them. The pressure and pigment from the pen or typewriter would bleed through the carbon paper as you wrote, allowing you to mark up multiple sheets at once. New to integrated Gmail. EmailAnalytics DO seek consent wherever possible it's better to be safe than sorry, and asking for direct, affirmative permission to contact someone via email is the most secure . Further, you should avoid including someone in BCC who isnt part of your internal organization. We will look at the main steps in accomplishing this goal using Gmail and Outlook. and move abby to the To field. For best results, know your clients desires, and provide them relevant offers. Check out, How do we manage this option? One difference between cc and bcc is that when you list a person in the cc line, everyone who received the email will be able to see that the cc'd person received it. Do you have any questions about the service? When you send out an email you can add recipients email addresses to the To, CC or BCC fields. When you use Reply, your reply goes to only the original sender of the email. Its hard to avoid. Besides avoiding confusion and commotion in the workplace, there are many important reasons to understand and apply the proper use of CC and bCC when sending emails especially work emails that contain confidential information (or juicy office gossip). You might be wondering what the point of BCC in an email is. Or not. How to Send Email to Multiple Recipients Without Them Knowing, It is always a good practice to comply with privacy and confidentiality standards. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. An example would be receiving an introduction from someone through email. Chris has written for The New York Timesand Reader's Digest, been interviewed as a technology expert on TV stations like Miami's NBC 6, and had his work covered by news outlets like the BBC. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Control All Your Smart Home Devices in One App. Both features are available in Gmail and Outlook. In other words, everyone is made aware of who has been included in the thread. Get a Free AI Software Layout Pack for Divi. This wont necessarily guarantee delivery to all recipients, but it does increase your chances. . 3. How to send a mass email and hide recipients in Outlook with the Undisclosed Recipients feature: Lets find out how to set the Undisclosed recipients contact in Gmail. Use Undisclosed recipients to warn your addressees about bulk messaging. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. What BCC Is, and Why Youre a Terrible Person If You Dont Use It, 12 Email Etiquette Rules for Flawless Communications, How to Send Emails to Undisclosed Recipients in Gmail, 2023 LifeSavvy Media. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. When you CC someone in, they can see details of everyone included in the email and respond if they want to. How to Use Cron With Your Docker Containers, How to Check If Your Server Is Vulnerable to the log4j Java Exploit (Log4Shell), How to Pass Environment Variables to Docker Containers, How to Use Docker to Containerize PHP and Apache, How to Use State in Functional React Components, How to Restart Kubernetes Pods With Kubectl, How to Find Your Apache Configuration Folder, How to Assign a Static IP to a Docker Container, How to Get Started With Portainer, a Web UI for Docker, How to Configure Cache-Control Headers in NGINX, How Does Git Reset Actually Work? Im trying to find out WHEN to click on Cc or does it matter? Follow the main tips. Customize all link previews to get up to 60% more clicks. Turn off the Auto-Complete List. Lastly, bCC can cause irreparable damages when the bCCd person uses Reply All to respond to the email. You can set up some test emails if youve got multiple email accounts and see how it works. When you CC someone you're sending them one message. In Gmail, you can CC up to 100 recipients in any one email. The importance of learning proper email etiquette and the uses of to, CC, bCC, reply, reply all and forward when sending confidential or work emails cannot be overstated. It can come in other forms as well. CCd people will have the option to Reply or Reply All, like a direct recipient. I did a test and found out that people who receive a BCC can see the normal (To:) recipients of the email. Yes, all CCed recipients will see previous emails IF you are CCing someone on a pre-existing email thread (i.e. For example, you can put your own address here. A BCC is only visible to the recipient and the person who was BCC'ed. The bottom line: someone might see it. If they aren't already in the channel, you won't see a prompt to add them. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. The CC and BCC fields when sending email work similarly. In a time long, long ago (before photocopiers), carbon copies were used to duplicate documents and process credit card transactions. including a CC on a reply). Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. While "To" and "Cc" recipients will receive replies going forward, "Bcc" recipients won't. They'll only receive the initial email. Email Etiquette: When Should You BCC, CC, or Reply-All? He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. As the name suggests, "Bcc" keeps the recipients' emails hidden. Learn more at our Privacy Policy. Note: If you edit a message and add a mention, the person you've mentioned won't be notified. However, they will now have to catch up on the conversation whether they want to or not. Then, play around by CC and BCCing yourself into correspondence. Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? If you include the email address of another individual in the CC line, that person will receive a copy of the email you send to the people in the To field. Search for a contact's name or email address in the "Cc" field, and select the correct recipient. Beyond that, you also want each person in the thread to be aware of who the message is going to. Do you find your email account is clogged up with unnecessary emails? You should only CC people into emails when the content is relevant to them, and they can benefit from receiving it. Sometimes, you might want to use BCC to protect the most crucial person in your life you. Benefits of email marketing services for bulk messaging: Alternatively, you can use push notifications for your website. Theyll also be able to see the email address of every other recipients in the To and CC fields. 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